Frequently Asked Questions

ROOM RENTAL/FOOD & BEVERAGE MINIMUMS

Off–season rates available November through April. Ask your planner for more details.

LODGING & ROOM BLOCKS

Room blocks are available with guests of 100 or more; contact our GVL Reservations Department at 866-801-2951 for more information. Rooms will not be held or room blocks created until a signed contract has been returned to GVL and a deposit has been made and/ or we are 48 weeks from the date of your wedding. Grand View Lodge strongly suggests booking lodging rooms as early as possible to ensure the widest variety of room availability to their guests and families.

LINENS & ROOM SET-UP

Included in room rental fee and provided by GVL:

Available for an up–charge and provided by GVL:

Any additional decorating is at the discretion of the bride and groom. See planner for restrictions, as well as possible ideas and referrals.

VENDORS

Outside vendors are welcome to decorate – please note that any visible marks or damages to GVL property will not be tolerated and may be assessed a damage fee. Vendors must adhere to Grand View Lodge Resort Policy. See planner with any decorating questions or for approval on any questionable actions.

TRANSPORTATION

Grand View provides shuttle services as needed for our guests (on-property locations complimentary). Parking is complimentary throughout the resort. Signage will be provided and set out for guest parking on the day/night of the wedding.

DECORATING

Decorating is the sole responsibility of the group. Access to your venue will be contracted at 1:00pm and all items brought in will be required to be removed immediately after the event by you or your decorator. Any decorating above the table top must be handled by a licensed, bonded party. Any additional help needed from Grand View employees will be subject to an up–charge. Grand View Lodge requires all decorations to be in compliance with local and state fire codes. Nothing can block exit doors. Any flammable materials used to decorate must be pre–approved by your planner. Low voltage lighting and contained candles are the only acceptable forms of additional lighting. Confetti/Rice is not allowed on–property for event usage, however, flower petals can be used outdoors. $100 clean-up fee may apply. Nothing can be placed on the projection wall of the Norway Center or fastened to the walls of the Gull Lake Center. All third party planners are subject to approval by Grand View Lodge.

Specialty tablecloths, chair ties and napkins also available: ask for pricing. $300 charge for additional clean–up if necessary (above and beyond normal circumstances). If you require overnight storage, it must be prearranged; space is limited and based on availability. fees apply. Grand View Lodge is not responsible for damanged, lost or left behind items from your event. Return shipping fees will be charged to your account if applicable.

BREAKFAST

Existing Breakfast Buffet | $16 per adult | $8 per child (ages 3–11) | Complimentary for children (ages 0–2) Private Breakfast Buffet | Room rental fee will apply (see planner for charge).

Breakfast is included in the room rate starting in November through mid–April (dates subject to change). See planner for other possible breakfast options.

FOOD TASTINGS

Grand View Lodge hosts two wedding fairs each year. Each wedding fair will showcase our hors d’oeuvres, variety of plated dinners and Grand View Lodge House Wine for you to sample and enjoy. You will also have the opportunity to speak with several of our preferred vendors and Event Planners to address any questions you may have.

If you are unable to attend the GVL wedding fair, we also have a private tasting option available. Private tastings are available Monday-Friday only at either 2:00pm or 3:00pm – based on availability – and require a minimum of 20 days notice. Please contact your Event Planner to book a private tasting.

DANCE FLOOR

A dance floor is included in your room rental fee for the Gull Lake Center, Norway Center and Heritage Room. The Heritage Room has an existing dance floor; the Gull Lake Center and the Norway Center requires dance floor set–up. Gull Lake Center (standard size 21’x24’), Norway Center (standard size 18’x18’). If a larger size dance floor is required, additional fees to apply. Stage sections are $35++ per 4’x8’ section. Stage steps are $15++ per set. If a band is booked as entertainment, there may be a facilitation fee to handle additional power/electrical needs if applicable.

CEREMONY SITE

Venue fee of $6/person (minimum of $1,000); Discounted fees applicable November through April.

Provided by GVL (as needed):

A birch archway is available for rent at $150. Any extra décor you wish to add to the archway is your responsibility. Your guaranteed back up location is in your contracted reception site. If signage is provided by Wedding couple, it must be collected immediately post event. Golf carts are driven by Grand View Lodge Employees if needed to transport guests to and from ceremony location. Golf carts are not allowed to be rented unless otherwise required due to medical reasons. Grand View Lodge will require a signed Liability Waiver and a charge per day for use of the golf cart. We do not provide décor for the ceremony site. AV Tech available at $50/hr. Additional microphones $50/each.

GOLF

Discounted rates are available at The Pines and The Preserve – tee times based on availability.

PONTOONS

Rentals without driver – 1 hour $100.00 | 4 hours $250.00 | 8 hours $375.00 | $20/hour/pontoon for a driver.

GENERAL

In keeping with our policy of impeccable service, you will be assigned an event planner to assist you in every detail of your wedding. You will be introduced to the Banquet Manager prior to your event. Any last minute concerns that arise can be addressed to either the Banquet Manager or your Event Planner.

LOCATION LIMITATIONS

To respect the privacy of our Grand View guests and businesses, wedding photography is prohibited in The Chocolate Ox and Glacial Waters Spa and any other space currently open for business. This includes restroom and spa facilities. The use of Glacial Waters Spa’s Relaxation Room and Locker Room is strictly for the use of spa guests. The Get–Ready Room space provided to the Wedding couple is based on availability and must be requested in advance. Your room space to include: 1 mirror, chairs and tables. Additional room space may be reserved for $250 and is based on availability.

DEPOSITS

Grand View Lodge requires a 50% deposit ($7500 max.) of established food and beverage to confirm event space held. All deposits are non–refundable. A final payment will be due 30 days prior to the event. One more final payment of miscellaneous charges will be requested immediately following the event and upon receipt of final invoice. Finance charges begin to accrue after 30 days. Interest rate is 19.5% APR.

CANCELLATION POLICY
FOOD & BEVERAGE

A final guaranteed number of guests is required 72 hours prior to your event. This number is considered a guarantee and is not subject to reduction. If not received, the estimated figure will be used as the guarantee for billing purposes. You will be billed for the final guaranteed number or actual numbers; whichever is greater. Menu selections and specific requests are to be finalized 30 days prior to function.

You may select menu items provided in this package. Due to health regulations, any food not consumed is prohibited from leaving GVL property. No Food or Beverage of any kind is permitted to be brought into any contracted event space, by the patron or patrons’ guests with the exceptions of wedding cakes and wine by the bottle ($25 corkage fee/bottle will apply). We serve a full bar with any Host Bar. Host Bars offered at per drink prices only, or package, with the exception of Keg beer (see bar guide). All bar charges are subject to an 18% service charge and MN state liquor tax. Last Call is at 11:30pm/12:30am depending on location. There are no exceptions. Any outside food events are subject to a $150 fee. $100/server/hour fee to be applied for butler passed hors d’oeuvres, beer, wine and signature cocktails. Minimum fee of $1++ tax per guest will apply for wedding cakes if party chooses to use a GVL attendant to cut, plate, serve and clear. Wedding cakes brought in must be produced by a licensed baker and Serv Safe Certified. Ask your planner for preferred vendors.

Minnesota State Law prohibits anyone under the age of 21 to consume alcoholic beverages (340A.503). All guests that appear under the age of 30 will be carded. ID is required for service.

Two bars are included in your wedding day. Additional bars can be reserved. Additional fees may apply.

LIMITED LIABILITY

Grand View Lodge reserves the right to inspect and control all private parties, bands and receptions being held on premise. Grand View Lodge accepts no responsibility for damage or loss of personal equipment. Clients accept Liability in case of damage to Banquet rooms or any Grand View Lodge property.

REHEARSALS

Rehearsals will be scheduled closer to the actual ceremony date by your Grand View Lodge planner. The rehearsal will be based on space and availability. Rehearsals are limited to 30 minutes. Additional fees may apply if rehearsal runs longer than 30 minutes.